Introduction
The purpose of this Privacy Policy is to explain how AE Legal (“AE Legal”, “we”, “our” or “us”) collects, processes, uses and stores your Personal Data, as well as the rights you have under applicable data protection legislation.
For the purposes of the General Data Protection Regulation (EU) 2016/679 (“GDPR”), AE Legal is the Data Controller of the Personal Data collected through this website and during the provision of our legal services.
For the purposes of this Privacy Policy:
- “Personal Data” means any information relating to an identified or identifiable natural person.
- “Processing” means any operation performed on Personal Data, including collection, recording, storage, use, disclosure, restriction or deletion.
By accessing our website or engaging our services, you acknowledge that you have read and understood this Privacy Policy.
If you have any questions regarding this Privacy Policy or the way your Personal Data is processed, please contact us at info@ae.com.mt.
Information We Collect
We may collect and process the following categories of Personal Data:
- Information you provide through our website, including contact and enquiry forms.
- Information provided when requesting legal services or a proposal.
- Information submitted when applying for employment with AE Legal, including CVs and supporting documentation.
- Information provided during meetings, telephone calls, emails and other communications.
- Information required to perform legal services, comply with regulatory obligations or establish, exercise or defend legal claims.
- Technical information such as your IP address, browser type, device information and website usage data collected through cookies and similar technologies.
Legal Basis for Processing
We process Personal Data where one or more of the following legal bases apply:
- You have provided your consent.
- Processing is necessary for the performance of a contract or to take steps before entering into a contract.
- Processing is necessary to comply with a legal or regulatory obligation.
- Processing is necessary for our legitimate interests, provided these interests are not overridden by your fundamental rights and freedoms.
- Processing is necessary for the establishment, exercise or defence of legal claims.
How We Use Your Personal Data
We use your Personal Data to:
- Respond to enquiries and requests.
- Provide legal advice and legal services.
- Administer client relationships.
- Comply with legal, regulatory and professional obligations.
- Process recruitment applications.
- Improve our website and user experience.
- Protect our legal rights and prevent fraud or misuse.
Sharing Personal Data
AE Legal treats your Personal Data confidentially.
We may share your Personal Data where necessary with:
- Courts, tribunals and regulatory authorities.
- Professional advisers and consultants.
- External service providers acting on our behalf.
- IT, cloud hosting and website service providers.
- Other parties where disclosure is required by law or necessary for the provision of our legal services.
All third parties are required to process Personal Data in accordance with applicable data protection laws and appropriate confidentiality obligations.
International Transfers
Where it is necessary to transfer Personal Data outside the European Economic Area (EEA), we will ensure that appropriate safeguards are in place, including:
- Transfers to countries recognised by the European Commission as providing an adequate level of protection; or
- Standard Contractual Clauses approved by the European Commission or other lawful transfer mechanisms.
Data Security
AE Legal takes appropriate technical and organisational measures to safeguard Personal Data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
These measures include:
- Access controls and authentication procedures.
- Secure IT infrastructure.
- Confidentiality obligations for authorised personnel.
- Regular monitoring and review of security practices.
Although we strive to protect Personal Data, no method of electronic transmission or storage can be guaranteed to be completely secure.
Your Rights
Subject to applicable law, you have the right to:
- Be informed about how your Personal Data is processed.
- Access the Personal Data we hold about you.
- Request correction of inaccurate or incomplete Personal Data.
- Request erasure of your Personal Data where applicable.
- Request restriction of processing.
- Object to processing based on legitimate interests.
- Receive your Personal Data in a structured, commonly used and machine-readable format where applicable.
- Withdraw consent at any time where processing is based on consent.
- Not be subject to decisions based solely on automated processing that produce legal or similarly significant effects.
To exercise any of these rights, please contact us at info@ae.com.mt.
Complaints
If you believe that your Personal Data has been processed unlawfully, we encourage you to contact us first so we can address your concerns.
You also have the right to lodge a complaint with the Information and Data Protection Commissioner (IDPC) in Malta.
Data Retention
We retain Personal Data only for as long as necessary to:
- Provide our legal services.
- Fulfil the purposes described in this Privacy Policy.
- Comply with legal, regulatory or professional obligations.
- Establish, exercise or defend legal claims.
Once retention is no longer necessary, Personal Data will be securely deleted or anonymised.
Cookies
Our website uses cookies and similar technologies to improve functionality, analyse website traffic and enhance user experience.
For more information, please refer to our Cookie Notice.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our processing activities.
The latest version will always be published on this page, and continued use of our website constitutes acceptance of the updated Privacy Policy.
Contact
AE Legal
Level 2
Valletta Buildings
South Street
Valletta VLT 1103
Malta
Valletta Buildings
South Street
Valletta VLT 1103
Malta
Telephone: +356 2123 4085
Email: info@ae.com.mt
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